Finance Systems Administrator

The Financial Control Division (FCD) is a friendly, dynamic, and fast paced team working at the heart of UK Export Finance. We are responsible for ensuring that effective financial control processes are in place. We co-ordinate the Department’s estimates, budgets and forecasting processes. We produce accurate and reliable monthly management accounts, annual accounts, and other published financial information. We manage the UKEF bank accounts, purchase ledger, fixed asset registers and the general ledger. We advise on accounting treatments, own the UKEF accounting policies and are working with others across the organisation and beyond to implement large scale changes in our accounting policy, systems, and processes in order to operationalise IFRS 9 and IFRS 17.

Our friendly and collaborative team is growing to support a larger UK Export Finance. Not only has the demand for UK Export Finance products significantly increased since the pandemic, the business is operating in a more uncertain market than it has seen in a long-time meaning activity on claims and recoveries is also increasing. It’s therefore an exciting time to join us as we support a business that is at the heart of delivering government export and trade policy to build the UK economy back stronger.

The primary purpose of the Finance Systems Administrator is to manage and maintain the finance systems, specifically MS Dynamics (the General Ledger) but with the opportunity to cross-train with other Finance and Reporting applications.

Main ActivitiesThe roles will act as the interface between end users, with their queries following testing or requirement gathering/delivery, and the project team.

Responsibilities:

• Work shadows the development team with the aim to document any changes to the configurations.
• Liaise with SMEs and end users to make sure all requirements have been passed to the project team and acted upon.
• Making sure requirements have been delivered and thoroughly tested.
• Document the daily, weekly, and monthly to-be finance systems tasks as they are developed.
• Managing and maintaining: Master data and related processes (costs centres, nominals, currencies/exchange rates, etc).
• Setting up users and supporting users with queries.
• Learn how to monitor and manage any interfaces, batches and resolve errors.
• Reconcile systems to ensure accurate and complete data integrations.
• Support the development and maintain the financial controls, policies and procedures.
• Support the development and maintain the reporting environment.
• Manage the financial systems controls and user support processes.
• Become an expert in specific E2E processes
• Ensure that financial systems procedures and processes are fully documented.
• Support the development of financial systems including identifying requirements for external suppliers.
• Review system for data-specific non-compliance and monitor data quality.
• Engage with stakeholders to identify opportunities for improvement.

This list is not exhaustive, you may be required to carry out additional duties according to business need.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

We are assessing candidates using Success Profiles (see Appendix 1) and across the whole process we will assess your Experience, Technical and Behaviours as highlighted below.

The application must be completed by 23.55 on the day of the closing date for it to be accepted.

Use of Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Please ensure that you read through the Candidate Information Pack attached to this advert, before applying.

All applications will be sifted against our essential criteria outlined in the personal specification.

• Qualification 5 GCSE passes (including Maths and English) at Grade 4, C, or above; or equivalent or relevant demonstrable experience. (A)
• Statement of suitability - you should fully articulate in 500 words how you meet the essential criteria outlined in the person specification within the Information Pack.

For the initial sift your application will be evaluated against:

• Experience - Application and Statement of Suitability

In the event of a high volume of applications, there will be a pre-sift on the following essential criteria’s;

• Previous experience of financial information systems and accounting. (A, I)
• Ability to clearly explain and interpret financial data for various audiences. (A)
• Ability to adapt communication style to suit different individuals, ensuring information is understood and expectations are managed appropriately. (A, I)

If you are successful following the sift stage, you will be invited to an initial interview, to be held via MS Teams; this will include the following assessment:

• Behaviours / Experience - a formal panel interview where you will be interviewed across all three behaviours highlighted in Appendix 1.
• Technical Question - you will be assessed across your technical expertise and acumen, in relation to the essential criteria

Details of interview panel members will be e-mailed to all successful candidates who are invited for interview.

Feedback will only be provided if you attend an interview or assessment.