Office Manager to Assistant Chief of Staff Capability Development

The role of Office Manager will provide the successful applicant the opportunity to contribute towards the successful, effective, and efficient delivery of a range of high-profile and innovative capability programmes.

Air Capability is an exciting and challenging place to work, supporting the war fighters’ critical operational requirements through agile capability insertion and technological innovation. This is a fast moving and dynamic environment across numerous groups delivering concept demonstrations through to development and delivery of capability.

As a civil servant you will work alongside military colleagues in jobs which often have a direct impact on the quality of the operational capabilities the Royal Air Force delivers. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service.

This position is advertised at 37 hours per week.

Main Responsibilities include:

• Maintain and update electronic diaries, identifying and managing any conflicts, prioritising as appropriate.
• Arranging meetings and corporate events, booking in visitors, and undertaking all necessary administrative and IT procedures, including national & international travel arrangements, prior to engagements/events.
• Collate and organise briefing information packs for meetings, boards or conferences as required and within the timescales set using MS Office tools such as OneNote and Outlook.
• Maintain effective electronic housekeeping and records management/retrieval processes, including safeguarding and handling of classified material in accordance with extant policy.
• Ad-hoc administrative tasks to support outer office staff, always acting as a professional representative of Senior Capability Personnel.

Open to UK nationals only.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

CV

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

At sift, candidates will be assessed against their CV and the following:

• Communicating and Influencing
• Delivering at Pace
• Working Together

At interview, candidates will be assessed against the following:

• Communicating and Influencing
• Delivering at Pace
• Working Together

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.