Team Leader - Warehouse and Distribution

Do you want to join Defence and play your part in supporting our Armed Forces to operate effectively?

Come and join us for an exciting opportunity working within the Operational Energy Authority, where you will be able to contribute, develop and evolve within this forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.

We have an exciting and interesting opportunity as an experienced Warehouse and Distribution Team Leader at West Moors Defence Petroleum Fuel Depot. The depot is part of the Operational Energy Authority and is responsible for Bulk and Packed fuel outputs and delivery of Oils and Lubricants to Front Line Military Units.

Please note: This role involves regular manual handling activities, including lifting items and carrying stock and equipment, loading and unloading vehicles. All manual handling activities are undertaken in accordance with Health and Safety procedures.

• Further information on manual handling can be found in the Health and Safety Executive (HSE) guidance. HSE: Information about health and safety at work

This post is 37 hours a week. The Defence Petroleum Depot is located in West Moors, Dorset.

The post is responsible to the Distribution Manager for the co-ordination, control and safe operation of the warehouse locations for the maintenance, selection and packing activities for all stores including Dangerous Goods for onward movement to military units. The role requires continuous liaison with all depot teams to ensure an efficient and effective service is delivered.

Carry out the duties of the Duty on Call (24hr) on a rotation basis.

In the event of a ‘call forward’ to issue priority demands you will be expected to respond if required to do so unless on authorised leave.

Your responsibilities will include, but are not limited to:

• Maintain a comprehensive knowledge of each day’s maintenance, selection and packaging activities, assign personnel to tasks and ensure the team are fully briefed and conversant with their individual role.
• Be able to work unsupervised for long periods whilst maintaining an oversight of all team activities on a daily basis and ensuring the work is carried out safely, efficiently and effectively. Supervise the accurate picking, stock account completion and the packing and labelling of packed fuel, oils and lubricants to meet the requirements of the method of transportation.
• Deputise for the department manager during periods of absence.
• Supervise the loading of vehicles including the checking of the load security and handling of accompanying transport documents in conjunction with the Traffic Desk.
• For ISO container movements, calculate the quantity required, liaising with the Traffic Desk for their delivery and supervising the loading to ensure the containers remain within safe optimum loading weight.
• Monitoring the team’s consumables and submitting requests for additional materials to ensure sufficient stocks are maintained.
• Organising the housekeeping of the depot storage and distribution areas and reporting any damage to areas, stock or machinery to the Technical Support team.
• Management of the dry waste compound including its security, cleanliness and, by liaison with the facilities contractor, arranging the exchange of skips when required.
• Monitor working conditions on site and ensure procedures are followed, with particular focus on complying with all relevant Health and Safety at Work Act regulations and MOD/Site policies.
• Provide individual assessments to the Packing and Distribution Manager in support of mid-year and annual Performance Appraisal Reports.

Secondary Responsibilities:

• Is responsible for ensuring that operators complete before and post use daily checks. This can include the collation and entry of the MHE ‘hours run’ figurers into the contractor’s web site at the end of each month.
• The safe management and operation of the MHE Refuelling Point. Liaison with the distribution manager to ensure correct level of fuel is available.

Additional Responsibilities:

• Duty ‘On Call’ responsibilities for out of hours activities on a rotation basis.
• Be prepared to work in other depot teams when required.
• Any other duties designated by the Distribution Manager.

Workplace arrangements:

The post holder is required to work from the location listed in the Location section of the advert. Due to the nature of the role, this post requires you to be working onsite at the Defence Petroleum Depot five days per week.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history, qualification details and previous skills and experience

Candidates will be required to provide a Statement of Suitability. (250 words)

At application you will be assessed against your CV and Statement of suitability and the following behaviours:

• Managing a Quality Service
• Leadership

In the event of high numbers of applications – the sift will be competed for using Managing a Quality Service only.

At interview, you will be assessed against the following:

• Managing a Quality Service
• Leadership
• Communicating and Influencing
• Delivering at Pace

Please see the link below for advice preparing your best responses with some hints and tips on answering behaviour-based questions. Hints and tips such as: Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 250-word limit.

Civil Service Success Profiles and Behaviours

Please follow the guidance on how to present Behaviours against the specified indicators using the STAR format (Situation, Task, Action, Result). Applications are sifted and marked on this basis.

The sift will be completed within 10 working days of the vacancy closing date. Interviews will be held at the Defence Petroleum Depot, West Moors on a date to be confirmed.

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.