Quality Assurance and Waste Administrator

Do you want to join Defence and play your part in supporting our Armed Forces to operate effectively?

Come and join us for an exciting opportunity working within the Operational Energy Authority, where you will be able to contribute, develop and evolve within this forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.

We have an exciting and interesting opportunity as a Quality Control and Waste Administrator at West Moors Defence Petroleum Fuel Depot. The depot is part of the Operational Energy Authority and is responsible for Bulk and Packed fuel outputs and delivery of Oils and Lubricants to Front Line Military Units.

This position is advertised at 37 hours per week. The Defence Petroleum Depot is located in West Moors, Dorset.

The role involves ordering and receipt of bulk fuel, conduct quality surveillance of the fuel on receipt and following issue to Bulk Fuel Carrying Vehicles and maintain the digital Bulk Fuel Information System with all fuel movement transactions. The processes involved within the Petroleum Depot generate waste fuel and oil products and you’ll be responsible to co-ordinate disposal activities of the waste.

There are additional opportunities to support the Bulk Fuel Installation team receipting and issuing bulk fuel.

Your responsibilities will include, but are not limited to:

• Undertake all accounting functions related to the demanding, receipting, issuing and disposal of bulk petroleum products utilising current management information systems
• Monitor the stock holdings of all bulk fuels and ensure the required replenishment is undertaken to maintain stocks to the required levels.
• Schedule receipt and issue of bulk fuel utilising current IT scheduling applications. Provision of information, advise and guidance to internal and external stakeholders.
• The safe, effective, and efficient delivery of quality control processes within the department.
• Conduct fuel testing of all fuels prior to receipt and issue.
• Undertake the effective handling, accounting and disposal of all waste products generated from the depot’s activities

Workplace arrangements

The post holder is required to work from the location listed in the Location section of the advert. Due to the nature of the role, this post requires you to be working onsite at the Defence Petroleum Depot five days per week.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history and qualification details.

Candidates will be required to provide a statement of suitability. (250 words)

At application you will be assessed against your CV and Statement of suitability and the following behaviours:

• Communicating and Influencing
• Managing a Quality Service

At interview, you will be assessed against the following:

• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace

Please see the link below for advice preparing your best responses with some hints and tips on answering behaviour-based questions. Hints and tips such as: Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 250-word limit.

Civil Service Success Profiles and Behaviours

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.