Personal Assistant to two Deputy Directors in Policy Group (Ref: 21451)

Please refer to Job Description

You will work in a fast-paced and exciting environment where you will need to anticipate and resolve issues, prioritise competing demands and successfully support your Senior Leaders so they are able to deliver their responsibilities. Primarily by managing both diaries, providing administrative support as well as a range of business support functions within the Directorate Support team.

Key responsibilities include, but are not limited to:

• Manage the diaries and inboxes of two DDs, proactively coordinating internal and external meetings, travel, and competing priorities to ensure their time is effectively organised, balancing meeting time and resolving scheduling conflicts efficiently.
• Ensuring all meeting papers/materials etc are in relevant Outlook or OneNote folders or printed, ensuring the DDs have all relevant material sufficiently in advance of meetings
• Confidently and accurately relaying the views and opinions of your Senior Leaders and other staff within the Directorate
• Building and maintaining excellent relations with other PAs across MoJ and externally, and with staff across the Directorate and wider MoJ
• Tracking and completing administrative tasks for onboarding and offboarding of staff e.g. ordering laptops, adding/removing to distribution lists and proactively communicating staffing changes to the Directorate Support Team
• Responsible for organising and managing own workload ensuring deadlines are observed and duties performed efficiently.
• Provide cover as directed by line manager for other members of the team in their absence and assist with their workloads as necessary.
• Assisting the Head of Office and Business Manager with any ad hoc administrative tasks.

This list is not exhaustive, and the role and responsibilities will develop over time.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.