People Systems Analyst

Basis: Permanent, Full time 36 hours per week

A £312 tax-free working from home allowance is also payable annually.

Location: London, Cardiff or Edinburgh Office (Hybrid – min. 2 days in office) or Remote (UK)

Benefits: Outstanding benefits including Civil Service Pension Scheme, flexible working, 28+ days holiday, and more.

About the Electoral Commission

The Electoral Commission is the UK’s independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process.

As we continue to deliver our five-year Corporate Plan, the Commission is building on a period of growth and change, expanding our workforce and modernising how we deliver our services to better support the needs of a changing democracy. As our organisation develops and adapts to meet future challenges, this post will play a vital part in supporting that progress and helping ensure we remain responsive to the democratic needs of voters, campaigners, parties and electoral administrators across the UK.

We believe people do their best work when they have the flexibility, support and recognition they need to thrive. That's why we offer flexible and hybrid working arrangements that help colleagues balance work and personal commitments, supported by a flexi-time scheme that gives greater autonomy over the working day. With generous leave allowances, a highly competitive Civil Service pension and performance-related pay, our benefits package is designed to support your wellbeing, reward your contribution and provide security for the future.

About the role

We are looking for a People Systems Analyst to take a leading role in developing, maintaining and continuously improving our HR Information System (HRIS). You will help ensure our people technology is secure, compliant and easy to use, while making sure high-quality workforce data supports efficient services and evidence-based decision making across the Commission.

You will be our HR systems expert, combining technical knowledge, analytical skills and an understanding of HR processes to identify opportunities for improvement and turn business needs into effective system solutions.

Key responsibilities will include:

• Taking responsibility for the overall performance and integrity of the HR system, including user security, data integrity, system audits and technical support.
• Leading the ongoing development of the HRIS, including upgrades, new processes and modules, and continuous improvement initiatives.
• Providing expert technical advice, guidance and training to People & Culture colleagues and system users.
• Developing, maintaining and analysing people reports and supporting effective reporting and data pipelines.
• Working alongside the People Data Analyst on developments in data management and organisational technology, including Power BI.
• Leading HR system development projects and supporting wider organisational initiatives from a systems and data perspective.
• Managing relationships with internal stakeholders and the HR system supplier to ensure the system continues to meet organisational requirements.
• Supporting HRIS budget processes, monitoring spend and helping ensure value for money.

About the team

The People Partnering team plays a pivotal role in supporting the wider People and Culture team. We provide and maintain the systems that enable effective service delivery, while ensuring high-quality people data is available to inform strategic and operational decision-making throughout the organisation.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

How to apply

We are committed to fair and inclusive recruitment. To help reduce unconscious bias and ensure all applicants are assessed solely on their skills, knowledge and experience, we use an anonymous recruitment process.

When applying, please provide an anonymised CV which omits your protected characteristics and any personally identifiable information:

Do not include:

• Your name, address, phone number, email or other contact details
• Your date of birth or age
• Gender, ethnicity, nationality or other personal identifiers
• A photo of yourself
• Remove educational dates as these are a clear indication of your age
• There is no requirement to include your primary education details.

Do include:

• Your employment history including employers and dates of employment
• Explanation for gaps in your history
• Your duties, responsibilities and achievements

If your CV contains personal details (such as your name or contact information), we will be unable to consider your application. Please double-check your documents before submitting, including the file name you use to save and upload your CV.

Supporting disabled applicants

The Electoral Commission is proud to be a Level 2 Disability Confident Employer. As part of this commitment, we aim to prioritise interviews for disabled applicants who meet the essential criteria listed in the job description.

There may, however, be occasions where it is not practicable or appropriate to interview all disabled applicants who meet the essential criteria. For example, during periods of exceptionally high application volumes or seasonal recruitment activity, the Commission may need to limit the overall number of interviews offered to both disabled and non-disabled applicants.

If you have a disability and would like to be considered under this commitment, please indicate this when you apply. We also welcome requests for reasonable adjustments at any stage of the recruitment process or within the workplace.

Key dates

• Application deadline: 5th of October (23:59)
• Interviews (1st stage): Week commencing 12th of October
• Interviews (2nd stage): TBC
• Anticipated start date: TBC

Applicants applying for a London-based role should expect to attend interviews in person. For applicants in devolved nations, interviews may be conducted virtually via Microsoft Teams.

Feedback will only be provided if you attend an interview or assessment.