Knowledge and Information Management Practice Lead

The National Archives (TNA) has statutory responsibilities under the Public Records Act (PRA) to provide guidance and supervision to public bodies on the safekeeping, management, and selection of public records. This includes providing advice, issuing guidance, delivering training to help organisations manage information effectively so that they can identify records of long-term historical value and transfer them to TNA for permanent preservation.

The Strategic Compliance Team sits within the Government and Archives Leadership Directorate. It leads TNA’s engagement and relationships with government stakeholders, and monitors and reports on their compliance with the PRA. This post will be responsible for providing TNA expert advice, guidance and training on the appraisal, selection, and safekeeping of public records with our government stakeholders, ensuring that government departments are compliant with TNA Records Collection Policy to support timely transfers of public records in all formats.

The postholder will be a significant subject expert in assessing and identifying the long-term value of information across all formats. They will be developing and delivering training, advice and guidance in appraisal and selection techniques to enable government departments to create bespoke appraisal methodologies that aid transparency and accountability for the selected public record.

The postholder will provide training and guidance to government departments as they considered transferring records in all formats to TNA. This will include practical interpretation of TNA’s Records Collection Policy, leadership of TNA’s Panel on Records and Collection on appraisal and selection and safekeeping of public records and advice on handling of material subject to government classifications and information rights legislation.

As a significant subject expert, the postholder will develop and deliver training and advice to bodies subject to the PRA, setting out best practice in the disposal of information in line with the Code of Practice. The role will also review, analyse and report on the practical feasibility of solutions and service models for appraisal, selection, and sensitivity review of records.

The post holder will have opportunities to work with our data science team on AI test and learn activities, exploring tools and techniques to enhance the capture and curation of the digital public record. They may also contribute to and take part in TNA Information Management Assessment programme.

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department. A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

SC clearance/willingness to obtain SC clearance will be required for this role. This requires candidates to have been resident in the UK for at least the past five years. Please do not apply if you have been resident in the UK for less than five years as your application will be rejected.

We are unable to offer visa sponsorship for this role.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Reasonable adjustments:

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

• Contact The National Archives via careers@nationalarchives.gov.uk as soon as possible before the closing date to discuss your needs
• Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

Feedback will only be provided if you attend an interview or assessment.