HR Administration Officer 2026059

Post background:

We are recruiting a HR Administration Officer on a 1-year FTA contract (with the possibility of an extension, subject to business needs).

In this role, you will primarily support recruitment coordination and administration as we implement a new Applicant Tracking System and review our recruitment processes. You will help deliver an excellent candidate and hiring manager experience while providing accurate, timely and confidential HR administration across the employee lifecycle. As part of a small and supportive HR team (approx. 11 employees), you will work closely with colleagues at all levels across JNCC.

Why JNCC?

We’re small enough (c.300 staff) that your voice is heard by everyone including the CEO, but big enough that we have all the skills, resources and people you’ll need to get the job done. All our staff are passionate about conservation and making a difference to the world we live in. We have a very flexible, inclusive and welcoming organisational culture. Our Executive Management provides employees with the freedom and tools you will need, and our friendly team will assist you in your role.

JNCC is committed to maintaining employee health and wellbeing, whether it is physically, emotionally, financially or socially, and offers a range of benefits to support employees in this. Such benefits include the option to join the Civil Service Pension Scheme, professional and personal development opportunities as well as an exciting job in a unique environment.

Key responsibilities and expectations

Recruitment administration

• Provide clear, professional, and timely communication to candidates, recruiting managers, panel members, and stakeholders, ensuring a positive recruitment experience.
• Prepare and issue accurate recruitment documentation, including application information and selection panel papers.
• Maintain timely and accurate recruitment records and applicant tracking information throughout each recruitment campaign.
• Support in-person interviews in our Peterborough office, including welcoming candidates and supervising assessments.

New starters and induction

• Obtain and closely track pre-employment and new starter information, including conducting in-person right to work checks at the Peterborough office as required, to support a well organised induction process for new employees.
• Maintain accurate information on the intranet and SharePoint, including organisational structure updates.

Employee lifecycle administration

• Monitor probation reviews, issue reminders, and escalate overdue actions as required.
• Maintain accurate and confidential electronic lifecycle records, adhering to data protection, records management, and information security requirements.
• Update HR information on the intranet to reflect approved changes to terms and conditions, procedures, and legislation.
• Produce routine management information and reports, ensuring data accuracy and completeness.

HR enquiries

• Manage the Recruitment and HR inboxes, responding to enquiries and escalating complex matters as appropriate.
• Manage sensitive information with discretion, escalating concerns or potential errors promptly.

Finance and budget administration

• Maintain accurate financial records for recruitment activities, including raising purchase orders and processing expenditure in line with financial controls

Team contribution and organisation

• Plan and prioritise workloads to meet deadlines and manage competing demands.
• Work collaboratively with colleagues, providing administrative support and cover as required, always adhering to JNCC’S values.
• Arrange venues, travel and accommodation for team meetings and training opportunities, providing administrative support during these.
• Collate information for audits and identify opportunities to improve processes and customer experience.

Additional information

This job specification describes the principal responsibilities of the role. Duties may develop over time to reflect organisational priorities.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

If we receive a large volume of applications we reserve the right to conduct the sift based on the Lead Behaviour of Managing a Quality Service and then, if needed, the experience requirements, as shown on the Job Description.

Feedback will only be provided if you attend an interview or assessment.