Estate Facility Manager Core - RAF Menwith Hill & RAF Fairford

Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy.

This is an exciting time to join our diverse, outstanding, and motivated team where we are seeking like-minded and hard-working individuals. Our roles provide a great sense of achievement and enrichment, by supporting accomplishing our teams’ outputs and goals based at various United States Air Force (USAF) bases.

No two days are the same as we support the United States Visiting Forces (USVF) in the UK. Our outputs include the delivery of works; developing and implementing DIO/US Civil Engineering joint policy and procedures and undertaking Estate Stewardship on behalf of the Secretary of State to ensure the estate is Safe and Legally compliant.

As a DIO Estate Facilities Manager, you will engage with US Service Clients, Contractors, and Service Providers to deliver quality improvements to the estate, and ensure the estate is maintained at the required standard.

This position is advertised at 37 hours per week.

As an Estate Manager within the Defence Infrastructure Organisation (DIO), you will play a key role in supporting the Senior Estate Manager in the effective management of the estate. You will engage with US Service TLB (Top Level Budget Holders), Contractors, and Service Providers to ensure the estate is maintained to the required standards and supports operational needs. Acting as a vital link between stakeholders, you will help ensure the estate is managed in alignment with UK compliance standards and US Visiting Forces (USVF) requirements.

Key Responsibilities:

• Support for Additional Works Management: Assist in the day-to-day management of the USVF Top Level Budget (TLB) Core Work Programme, including the preparation, processing, and coordination of additional works services. Ensure activities are planned and prioritised to meet operational requirements.
• Estate Compliance and Risk Monitoring: Support the Senior Estate Manager in ensuring the estate remains compliant with UK regulations or demonstrates progress towards compliance. Assist in tracking and addressing compliance risks in collaboration with USVF, DIO Financial and Commercial teams, and other stakeholders.
• Stakeholder Engagement: Work closely with internal and external stakeholders, including USVF, contractors, and subject matter experts (SMEs), to support estate infrastructure requirements. Provide updates on work progress and estate conditions, ensuring alignment with DIO and UK standards.
• Contractor and Performance Monitoring: Assist in monitoring contractor performance, reviewing progress reports, and identifying areas for improvement. Ensure works are delivered to specification, meeting quality, cost, and time requirements (triple constraints).
• Work Oversight and Quality Assurance: Support the oversight of billable works to ensure they meet required standards. Participate in work progress meetings, assist in managing risks, and ensure UK Host Nation requirements are met. Contribute to the development of business cases for the effective use of UK Host Nation and USVF funds.
• Team Support and Collaboration: Work collaboratively with internal teams to ensure timely delivery of outputs. Foster a positive working environment, supporting the Senior Estate Manager in promoting staff wellbeing and professional development.
• Values and Integrity: Conduct all activities with professionalism, authenticity, and integrity, consistently demonstrating DIO values. Support the Senior Estate Manager in fostering a culture of ethical behaviour and high-quality delivery.

Additional Responsibilities:

• Assist in collaborating with financial and commercial teams to ensure effective budget management and value for money in estate-related activities.
• Contribute to the development and implementation of solutions to improve estate management outcomes.
• Support compliance with UK Host Nation stewardship obligations, maintaining accountability and transparency.

Essential Skills and Attributes:

• Strong organisational and project coordination skills, with the ability to manage multiple priorities and support timely delivery.
• Effective communication and interpersonal skills, with the ability to engage confidently with stakeholders, contractors, and team members.
• Experience in facilities or estate management, with an understanding of compliance, risk management, and quality assurance.
• A proactive and solutions-focused approach, with a commitment to continuous improvement and innovation.
• Ability to work collaboratively as part of a team, supporting leadership and fostering positive relationships.

This role provides an excellent opportunity to contribute to the effective management and improvement of a critical estate, working in a dynamic and collaborative environment while supporting the Senior Estate Manager in delivering high-quality outcomes.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

At sift, Candidates will be assessed against their CV and the following Behaviours:

• Communicating and influencing
• Making effective Decisions
• Seeing the big picture
• Managing a quality service

At interview, Candidates will be assessed against the following Behaviours:

• Communicating and influencing
• Making effective Decisions
• Seeing the big picture

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.