Data Administrator

Join HM Land Registry and help us deliver one of the UK's most significant digital transformation programmes.

As a Data Administrator, you will play an important role in supporting the migration of Local Land Charges data from local authorities into HM Land Registry's digital Local Land Charges Register. Working as part of a supportive national team, you will help transform paper-based records into accurate digital information, ensuring high-quality data is available for customers across England and Wales.

This is an excellent opportunity for someone who enjoys working with data, has a keen eye for detail, and is looking to develop their administrative and digital skills while contributing to a programme of national importance.

The Local Land Charges Register was launched by HM Land Registry to modernise and centralise Local Land Charges information. To support the migration of data from local authorities onto the digital register, we work collaboratively with local authority partners to access, extract, capture and improve data quality.

As a Data Administrator, you will work in both HM Land Registry offices and local authority settings, carrying out a range of administrative and data-focused activities. You will help scan and digitise records, input and validate data, support the creation of spatial information and work alongside local authority colleagues to help resolve data issues.

This role may include regular travel across England and Wales. You should be comfortable travelling nationally and, on occasion, staying away from home during the working week.

Main Duties

As a Data Administrator, you will:

• Provide administrative support to Local Authority Delivery Managers and colleagues across the Local Land Charges Programme.
• Bulk scan local authority paper records in line with established procedures and quality standards.
• Input Local Land Charges information from scanned images to create accurate digital records.
• Support the creation and maintenance of spatial data linked to Local Land Charges records.
• Work closely with local authority colleagues to identify and resolve data quality issues.
• Identify, investigate and escalate complex data issues to relevant programme teams.
• Liaise, under supervision, with suppliers and stakeholders to help coordinate solutions to data-related issues.
• Travel to local authority offices to undertake scanning, data input and data cleansing activities.
• Ensure data is handled accurately, securely and in accordance with agreed processes.
• Contribute to the successful delivery of programme objectives through effective teamwork and collaboration.

What We Offer

In return, we offer:

• The opportunity to contribute to a nationally important digital transformation programme.
• Full training to help you develop a strong understanding of Local Land Charges and the work of HM Land Registry.
• A supportive and inclusive working environment where everyone is encouraged to succeed.
• The chance to work with a wide range of internal and external stakeholders, developing valuable professional skills and experience.
• Ongoing learning and development opportunities to support your career growth.
• The opportunity to be part of an enthusiastic, collaborative and purpose-driven national team.
• Excellent support from experienced colleagues across the organisation.
• Access to the Civil Service Pension Scheme and a comprehensive employee benefits package.
• Flexible working opportunities where business needs allow.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.

To apply for this vacancy, you will need to complete the online application form and attach an anonymous CV that will demonstrate how you meet the Essential Experience set out in the person specification and/or job description.

You will also be asked to complete a Personal Statement section (in no more than 750 words) and this should be used to outline your skills and experience for the role and detail how you meet the essential experience criteria listed below:

• Ability to work methodically and have high attention to detail
• Good level of IT literacy and PC skills including use of Outlook, Word and Excel

You will also be asked to complete a Technical Statement section (in no more than 250 words) and this should be used to outline your skills for the role and detail how you meet the essential technical skills criteria listed below:

• The ability when completing data entry, to maintain accuracy, whilst also working at pace.

If successful at the shortlisting stage, you will be invited to attend a virtual blended interview, which we anticipate will be held on week commencing 19 October 2026.

Please review your application form before clicking ‘submit’ – once you have submitted, you will not be able to amend your application. Ensure your application form is received by the closing date for receipt of applications – this is 11:55pm on the advertised date.

The interview will assess the experience and behaviours listed in the attached job description, as well as the strengths associated with the role. We want to hear your first, unrehearsed, natural response to the strength questions, and so we don’t advertise which strengths are being tested. The best way to prepare for strengths questions is to reflect on what you identify as your own personal strengths, and your preferred ways of working.

The interview will assess the experience and behaviours listed in the attached job description.

Candidates may refer to notes within their interview, but they should be used as a prompt only.

HMLR is accredited to the Disability Confidence Scheme, which denotes organisations which have a positive attitude towards disabled people. Disabled applicants who meet the minimum essential criteria at the shortlisting stage are guaranteed an invitation to interview.

If any candidate requires the panel to consider a reasonable adjustment or there is anything else they would like the panel to take into consideration they are asked to notify us of this at application stage where possible or during the process as soon as it becomes a requirement.

Please note that we will only offer sponsorship for a skilled worker visa where a role is in a certain business critical category. This role does not meet that category, and we will not sponsor a skilled worker visa. You must ensure you have the appropriate right to work in the UK before applying.

HMLR expect everyone to spend at least 60% of their working time in the office.

You can find more information on how we use your personal data on our website

Feedback will only be provided if you attend an interview or assessment.