Associate Corporate Knowledge Information Manager

As a Corporate Knowledge & Information Manager (CKIM) practitioner, you contribute towards the Departments compliance with its obligations under the Data Protection Act 2018, UK GDPR, Freedom of Information Act 2000 (FOI) and the Public Records Act 1958.

Working with CKIM team leaders, you ensure that data processing operations are sufficiently transparent to meet statutory obligations and the expectations of the wider pubic

You work with Digital teams to ensure the development of new technologies and services are DPA, UK GDPR and DRA compliant.

You prepare and make recommendations on the disclosure of information for Right of Access Requests and FOI requests. You prepare reports to demonstrate compliance and performance against standards.

You provide advice and guidance to the organisation in respect of information handling, information lifecycle management, records retention and the interpretation of policy.

The Crown Prosecution Service is based in England and Wales. If you’re applying for this role and live in Scotland or Northern Ireland, you must let us know when accepting this offer as you need permission to work from your home address if hybrid working is part of your role. There’s no guarantee that we will grant this approval.

You must be aged 16 or over at the point of starting in this role. The expected start date is approximately 8–12 weeks after the application closing date. You are expected to commence employment as soon as possible following the expiry of your notice period. Requests for significantly later start dates may not be accommodated.

Your roles and responsibilities:

• Working to the CKIM Manager, you have an important role in ensuring the delivery of CKIM services; with an understanding of information compliance principles and the statutory requirements of the Data Protection Act 2018 (DPA 2018), UK GDPR, Freedom of Information Act 2000 and the Public Records Act 1958 you are able to demonstrate how you have been able to contribute to departmental compliance.
• You are able to use your skills and experience to review requests for information in order to advise on the disclosure/sharing of information. You are able to effectively explain the principles of information management best practice to internal and external stakeholders.
• You are able to produce accurate and timely reports as directed by your manager, to demonstrate team performance and compliance with CPS data management objectives and legal compliance standards.
• You provide up to date advice to CPS staff in relation to information management compliance or be able to direct them to the most appropriate subject matter expert.
• You respond to requests for information and triage emails for the team mailboxes and will support the team in the planning, organisation and delivery of various governance and community of interest groups.

A copy of the full job description is attached.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Recruitment process

The recruitment process consists of an online application and interview.

Personal statement

We ask you to complete a personal statement of no more than 750 words. You need to address the core behaviours for this role, which are:

• Managing a Quality Service (Lead Behaviour)
• Making Effective Decisions
• Communicating and Influencing

You also need to demonstrate the following experience required for this role:

• working knowledge of DPA, GDPR, FOIA or PRA an advantage.
• experience working with Excel.
• experience working with PDF.

In addition, you need to demonstrate the Crown Prosecution Service or Civil Service values.

The panel has the right to assess the lead behaviour ‘Managing a Quality Service’ first. If the standard on this behaviour isn’t met, the other behaviours won’t be considered and your application won’t progress. The panel also has the right to raise the minimum standard pass mark. The panel may also refer to the lead behaviour at the interview stage to determine merit order.

CV

You’re not required to upload your CV. However, when submitting your application there is a ‘CV section’. You are required to provide information about your employment and/or academic history for the past three years. The CV section will be used as supporting evidence, it won’t be assessed.

It’s your responsibility to provide the specified information in the requested format to ensure that you're considered for the post.

If you're unable to cover three years through employment or academic history, you must provide a character reference for clearance purposes.

Interview

The interviews are expected to take place on 19 November 2026.

Your interview takes place online through Microsoft Teams. A member of our recruitment team will be in touch with guidance. If you have any queries about this, contact dimitra.siakavara@cps.gov.uk

You should keep this date free or notify us if you're not available. We'll make every effort to accommodate your date preferences but we can't guarantee it.

We use behaviours to help us understand your experience, to see if you're a good fit for the role. You are assessed against EO in the Civil Service success profiles behaviours framework. We are assessing 3 behaviours at interview stage:

• Managing a Quality Service
• Making Effective Decisions
• Communicating and Influencing

Strengths

Strengths are tested at interview stage - the strengths tested are not shared before the interview.

Other

This is a full-time post. We do consider requests for flexible, part-time working and job share, always considering the operational needs of the department.

Please note that the CPS is unable to offer visa sponsorship. If you require visa sponsorship to work in the UK, you will not meet the eligibility criteria for this role.

Clearance

If successful, you are required to secure a Security Check clearance, for which you must have a current valid UK address.

If successfully appointed, we ask you to complete a character enquiry form, nationality and immigration questionnaire, and national security vetting form.

The job you’re applying for is covered by Article 3(a) of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975, consequently Section 4(2) of that Act doesn’t apply. You’re required to disclose all previous convictions and cautions including spent convictions. Failing to make a full declaration will result in withdrawing your offer of employment if our checks reveal convictions that haven’t been disclosed.

To be cleared to Security Check clearance level, you have to be able to meet the residency requirement in the Cabinet Office guidance. For the Crown Prosecution Service, this is three years within the last five years.

Reserve list

If you're recommended by the selection panel but not appointed to the current vacancy, you’re put on a reserve list for 12 months. You may be offered another Associate Corporate Knowledge Information Manager post in the CPS if a vacancy comes up during this period. We may also approach candidates on the waiting list to fill other roles that require similar knowledge and experience.

Civil Service Commission

If you’re dissatisfied with the recruitment process and wish to make a complaint, please contact Strategic.Resourcing@cps.gov.uk with your concerns.

If you remain dissatisfied and wish to make a further complaint, please click on the following link to the Civil Service Commission complaints page Recruitment Complaints - Civil Service Commission

Civil Service Commission Recruitment Principles can be found at https://civilservicecommission.independent.gov.uk/recruitment/

Details of the Civil Service Nationality Rules are located at https://www.gov.uk/government/publications/nationality-rules

Candidates are subject to UK immigration requirements. For the most up-to-date information on the requirements of working in the UK, please go to the UK Visas and Immigration website at https://www.gov.uk/browse/visas-immigration/work-visas

Feedback will only be provided if you attend an interview or assessment.