Army - Team Leaders (Disclosures and Reserves)

The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.

The Army Personnel Centre (APC) and Military Secretary Support Area are recruiting Executive Officers to support the delivery of important operational outputs across business areas.

This position is advertised at 37 hours per week.

There are two positions available and both involve leading a team, managing sensitive casework, supporting secretariat and boarding activity, handling information requests, maintaining accurate data, and providing clear advice to internal and external stakeholders.

This is a varied and rewarding role suited to someone who can work accurately, manage competing priorities, support staff, and deliver high-quality outputs in a busy operational environment. The successful candidate will help ensure services are delivered professionally, efficiently and in line with relevant policy, legislation and organisational priorities.

Key responsibilities:

• Managing, supporting and developing administrative staff, including allocation of work, monitoring of progress, encouragement of professional development, and ensuring compliance with policy, training and procedural requirements.
• Overseeing casework, workflow, secretariat activity or boarding processes to ensure business outputs are delivered accurately, consistently and within required timescales.
• Providing advice, guidance and practical support to staff, colleagues, internal stakeholders and external customers in line with departmental policy, relevant legislation and current processes.
• Supporting, where applicable, the processing and management of information requests relating to archived Army records, family interest enquiries, third-party requests, disclosure activity, data protection and freedom of information requirements.
• Supporting, where applicable, Army career management and secretariat activity, including the co-ordination of appointment or promotion boarding activity, preparation of outputs, communication of results and assurance of relevant board processes.
• Maintaining accurate records, system data and management information in accordance with information management, data protection and security requirements.
• Producing statistics, reports, management information and trend analysis to support planning, forecasting and evidence-based decision-making.
• Planning, co-ordinating and supporting training, development and team engagement activity to ensure staff are equipped to meet business objectives.
• Contributing to continuous improvement, innovation and organisational change while role-modelling professional behaviours and supporting an inclusive team culture.
• Deputising for senior colleagues where appropriate and supporting additional tasks commensurate with the grade to meet changing business and operational needs.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At the application stage, you will be assessed against the following criteria, listed in priority order:

Personal Statement - 750 words demonstrating your relevant skills and experience in line with the essential criteria.

Behaviours:

• Making Effective Decisions
• Leadership
• Changing and Improving
• Managing a Quality Service

Where a large number of applications are received, an initial sift may be conducted against the Personal Statement only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview stage, you will be assessed against the following criteria, listed in priority order:

Behaviours:

• Making Effective Decisions
• Leadership
• Changing and Improving
• Managing a Quality Service

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.