Army Squadron Administration Officer

This is a fantastic and exciting opportunity for an organised and dynamic person to join a busy and welcoming Army Reserve Squadron within 94 (Berkshire Yeomanry) Signal Squadron, Windsor Army Reserve Centre. The aim and mission of all members of the permanent staff is, always ensure that Reservists are able to train on time, with the right equipment and with all administration completed. This role is crucial to the smooth and efficient operation of the Squadron and is responsible in ensuring that the admin piece is swept up, be that for one reservist who is training, or one hundred.

We are looking for a friendly, well-organised, adaptable Squadron Administration Officer to join our encouraging and welcoming team of dedicated military and civilian personnel. The position will be based at the Windsor Army Reserve Centre but may, on the rare occasion require working from one of the other locations for training and development purposes.

The core role of a Squadron Administration Officer, is to provide administrative and clerical staff support to the permanent staff and the serving Reservists within the Squadron.

Does this sound like you? If so, we would love to hear from you!

This position is advertised at 37 hours per week.

The Squadron Administration Officer (AO) will be responsible for administration tasks and recording actions on appropriate IT systems and databases (full training will be given). To enable the smooth running of the wider Regiment, you will provide specialist clerical support and advice to other administrative clerks spread across the Regiment as required.

The post will also undertake critical pre-deployment administrative checks and assurance for those Service Personnel deploying on operations or exercises.

The main areas of responsibility will be:

• Maintain administrative documentation for all military personnel and civilian staff in the Squadron.
• Responsible for managing military and civilian database reports.
• Ensuring that all personnel records are kept accurate and up to date through routine management checks.
• Prepare service personnel documentation in preparation for annual audit and administration inspections.
• Ensure that all administrative tasks are completed to support the deployment of personnel on operational deployments or exercises.
• Conduct Continuous Professional Development training to remain current and competent in post.
• Stand in for the other Administrative Staff or Clerks during periods of absence. This may require work from alternative locations.
• Any other reasonable tasks to support the Regiment when directed by the Regimental Admin Officer, the Adjutant and the Regimental Admin Warrant Officer.
• When the Unit or part of the Unit deploys from barracks the Squadron AO will form part of the Rear Party based in Windsor Army Reserve Centre.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Ability and Experience.

When applying you will need to complete the Online Civil Service Judgement Test.

At the application stage, you will be assessed against the following criteria, listed in priority order:

• Personal Statement - of no more than 500 words detailing how you meet the essential skills criteria
• Behaviour - Communicating & Influencing

Where a large number of applications are received, an initial sift may be conducted against Personal Statement only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview stage, you will be assessed against the following criteria, listed in priority order:

• Behaviour - Making Effective Decisions
• Behaviour - Working Together

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Candidates will be required to complete an online Civil Service Judgement test.

The Civil Service Judgement Test is not bankable and therefore must be taken on every vacancy where it is applied.

Should you be invited to complete the online tests, please allow sufficient time to complete the tests and the remainder of the full application form; only candidates who are successful at the test stage will be invited to complete the remainder of the application by clicking ‘Submit Application’. Your application must be completed by 23:55 on the closing date of the vacancy. Late submissions cannot be accepted. The tests are not timed, as they work by giving you harder questions if you answer the previous question correctly, and easier if you get it wrong. You should allow up to an hour for each test, and each test must be completed before you will be invited to complete the second part of your application. Internet access will be required for the duration of the test. Please refer to the attached Candidate Guidance for further information.

Candidates that reach the minimum required pass mark will have their results saved as a banked score against the following tests:

• New Civil Service Verbal Test
• New Civil Service Numerical Test

When a candidate has a banked score they’re not asked to re-take the same test providing it is set at the same level. Scores will be banked for a 6 month period from the date of test completion. If a candidate is invited to take the same test against multiple vacancies, the banked score will be recognised against all vacancies and all active applications will progress.

CSJT scores cannot be banked as each test is generated from the behaviours required for a specific role which will vary between recruitment campaigns.

If you require any particular arrangements (for example due to a disability or health problem) to be made in order for you to complete the online test you MUST contact the DBS Enquiry Centre on 0800 345 7772 BEFORE accessing the online test.

Opening times Mon -Friday 0800- 1600 hrs.

Feedback will only be provided if you attend an interview or assessment.