Army - Chief Regimental Secretary (HQ Infantry)

The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.

This role will act as the central point of contact for 16 Infantry Regimental Headquarters (RHQs) and Civil Service staff within Headquarters Infantry. Working closely with senior military leaders, RHQ staff and Regimental Secretaries, you will ensure that key stakeholders are kept informed of developments, activities and workforce matters across the Infantry RHQs.

The role covers a broad range of responsibilities, including supporting Civil Service workforce management and recruitment across the RHQs, contributing to activities that support regimental effectiveness such as community engagement, Infantry museums and Army recruitment initiatives, and providing advice and coordination on Civil Service matters, including disciplinary cases.

The successful candidate will be based at Headquarters Infantry in Warminster. This position is advertised at 37 hours per week.

As a trusted advisor, you will support senior leaders by coordinating information, managing relationships and ensuring effective communication across the RHQ network. You will play a key role in coordinating and aligning RHQ activity in support of operational readiness, ensuring contributions from across the RHQs are effectively integrated and delivered. This is a varied and influential role at the heart of Headquarters Infantry, requiring excellent organisational skills, strong stakeholder management and the ability to coordinate multiple priorities in a complex environment.

Key responsibilities:

• Act as the focal point within Headquarters Infantry (HQ Infantry) for all matters relating to the Infantry Regimental Headquarters (RHQs), including Civil Service workforce management and recruitment.
• Potential opportunity to undertake line management responsibilities in the future, including supporting performance management and staff development in line with MOD and Civil Service policies.
• Provide Colonel Infantry with regular updates on Infantry Regimental activities and developments.
• Maintain regular and effective communication with the Infantry RHQs and key stakeholders.
• Act as the HQ Infantry lead for coordinating RHQ involvement in national commemorative events.
• Lead on the organisation, coordination and delivery of RHQ reviews, ensuring outputs are effectively managed and communicated.
• Serve as the HQ Infantry lead for Data Protection matters.
• Act as the key point of contact between the Infantry RHQs and Colonel Infantry on Northern Ireland and other operational legacy matters.
• Lead for HQ Infantry on the development, coordination and delivery of RHQ roles in support of warfighting activities.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history.

Candidates will also be required to provide a statement of suitability (250 words) demonstrating your relevant skills and experience in line with the essential criteria.

At the application stage, you will be assessed against your CV, statement of suitability and the following Behaviours:

• Leadership
• Communicating & Influencing

Where a large number of applications are received, an initial sift may be conducted against the CV only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview stage, you will be assessed against the following Behaviours, listed in priority order:

• Leadership
• Making Effective Decisions
• Delivering at Pace
• Seeing the Bigger Picture

Further information:

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.