Army – Administration Officer

The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.

We are a friendly and adaptable Regiment that is committed to supporting and developing our people. You will receive the training and guidance needed to succeed in the role, through a mix of workplace learning and formal training opportunities. This may involve occasional travel and time away from your usual workplace.

Working as part of a small and supportive team, you will provide essential clerical and administrative support to personnel across 710 Squadron.

The position is advertised at 37 hours per week.

Key responsibilities:

• Carry out monthly management information (MI) checks conducted in line with the Unit MI plan, utilising the Unit military data record base Joint Personnel Administration (JPA) System.
• Carry out all personnel records creation, maintaining and termination on the JPA System.
• Process attendance-based pay using Personnel Pay System.
• Maintain and update manual records, conducted in line with guidance from the Unit Administration Warrant officer and relevant publications.
• Maintain Reserve personnel employers’ details on JPA System and distribute correspondence in accordance with the Defence Employer Notification Instruction.
• Carry out "Move and Track" and process separated service and relevant allowances and charges on JPA System.
• Maintain Unit daily travel allowance records and supporting documentation.
• Manage site access on behalf of the Permanent Staff Administration Officer (PSAO) using the key fob access control system.
• Diary management for Contractor site visits and Regional Lettings Income (RGI) booking.
• Maintain postal account.
• Maintain and issue HM Forces railcards to eligible personnel.
• Arrange and coordinate medical, dental, and audio Appointments for reserve personnel.
• Perform any other administrative duties as directed by the Permanent Staff Administration Officer (PSAO).

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At the application stage, you will be assessed against the following criteria, listed in priority order:

• Personal Statement - 250 words demonstrating your relevant skills and experience in line with the essential criteria.
• Behaviour - Working Together
• Behaviour - Communicating & Influencing

Where a large number of applications are received, an initial sift may be conducted against the Personal Statement only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview stage, you will be assessed against the following criteria, listed in priority order:

Behaviours:

• Working Together
• Managing a Quality Service
• Communicating & Influencing

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.