Personal Assistant (PA) to the CEO AND Chair (Temp)

At WICS, we sit at the heart of Scotland’s water sector: regulating for efficiency, transparency, and long-term public value. Our role is to ensure that Scottish Water delivers high-quality services and investment programmes that are sustainable, cost-effective, and aligned with the ambitions of Ministers.

We’re now looking for a temporary PA to the CEO and Chair to join us on a 12-month fixed term contract to cover maternity leave starting in January 2027.

This is a busy and fulfilling role which provides high-quality executive and administrative support to the CEO and Chair by ensuring effective management of priorities, including controlling schedules, travel arrangements, event planning, resolving scheduling conflicts, and prioritising senior time based on the organisation’s objectives.

You’ll join a dynamic and highly skilled team based in Stirling, with flexibility to work remotely part of the week, generally three days in the office depending on business need.

If you want your skills and experience to shape the smooth running of executive and administrative functions to support the work of the CEO and Chair, this could be the role for you.

About us

The Water Industry Commission for Scotland (WICS) is the independent economic regulator of the Scottish water industry. We exist to promote the interests of customers, challenge inefficiency, and enable long-term investment in a sector that underpins public health, climate resilience, and national infrastructure.

We’re a values-led organisation that takes pride in high standards, public service, and collaborative ways of working. Our structure is lean, but our reach is wide and our impact extends from boardrooms to households across Scotland.

Find out more at wics.scot

What you’ll be doing

The PA will perform a range of functions to manage and prioritises the CEO and Chair’s email inbox, handling sensitive information with discretion, and drafting responses when appropriate or converting to actions when necessary.

Providing effective executive stakeholder engagement by acting as a key coordination point between the CEO, Chair, Leadership Team and wider organisation.

Coordinating with the Board and Committee Secretary on Commission related communications when required.

Co-ordinating smooth communication between the Chair, CEO, leadership team and the wider office.

Anticipating organisational needs and potential challenges, providing solutions and support where needed.

Providing administrative support to members of the Leadership Team as required, including travel and logistics and travel itineraries prioritising support to the CEO and the Chair.

Managing and delivering secretariat support for leadership team meetings and all staff meetings, including preparing agendas, compiling and distributing papers and ensuring accurate recording of minutes and actions.

Coordinating with the Board and Committee Secretary to ensure seamless governance and communication between Commission and Leadership Team priorities, papers and actions.

Maintaining filing systems ensuring accuracy, easy retrieval adhering to data protection and retention policies.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Selection

Applicants will be initially selected through assessment of the CV and Cover Letter. Successful candidates will be invited to a competency-based interview.

Feedback will only be provided if you attend an interview or assessment.