Facilities Management Assistant - Army

The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.

This position is advertised at 37 hours per week.

The successful candidate will serve as the primary Fire Prevention Safety Practitioner within the Camp Team, reporting directly to the Facilities Manager. Working alongside other team members, they will support the management and maintenance of facilities across Redford Barracks, with a particular focus on Health and Safety and the development of specialist expertise in Fire Safety.

The post holder will be part of a wider Camp Office team comprising a Station Staff Officer, Facilities Manager, iHub Administrator, Range Custodian, Barrack Manager and Bookings Clerk, while also working closely with external contractors to support the effective delivery of facilities management services.

Key responsibilities:

• Assist the Facilities Manager in all matters relating to Health and Safety within Redford Barracks ensuring that all legislation is current and displayed within the camp. Act as Building Fire Focal Point for several buildings within the estate, completing daily, weekly and monthly fire checks, ensuring all building faults are reported, recorded and completed. Escort the Defence Fire Regulator and Fire Officer on inspections as required. Undertake the Defence Extinguisher Maintenance Course (DEMC) to provide full maintenance to Fire Extinguishers within camp. Complete a locally held Building Fire Focal Point Training Course.
• Under direction from the Facilities Manager and working alongside the Barrack Manager, control the handover/takeover (HOTO) of all accommodation within and around Redford Barracks ensuring that all rooms when occupied are properly inventoried and when vacated are cleaned. Issuing and receipting of keys to accommodation and other facilities as required.
• Work alongside the Barrack Manager to ensure all contractors onsite are inducted and booked in/out following the correct procedures. Issuing and receipting of keys to contractors, escorting them to relevant building custodian for the job being undertaken.
• Along with the Barrack Manager conduct basic management and accounting of Redford Barracks stores including bedding, furniture and accommodation stores. Assisting in the distribution of stores to lodger and visiting units, arranging replenishment of items when required.
• The post holder will be authorised to drive MOD vehicles to access buildings, units and outlying properties across the estate, including locations situated up to 10 miles from Redford Barracks.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Personal Statement:

Candidates will be required to provide a statement of suitability. (250 words)

At the application stage, you will be assessed against the following criteria, listed in priority order:

• Behaviour - Seeing the Big Picture
• Personal Statement - 250 words demonstrating your relevant skills and experience in line with the essential criteria.

Where a large number of applications are received, an initial sift may be conducted against the priority element - Seeing the Bigger Picture only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview stage, you will be assessed against the following criteria, listed in priority order:

Behaviours:

• Managing a Quality Service
• Working Together

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.