Executive Support Officer x2

Basis: Permanent, Full time 36 hours per week

A £312 tax-free working from home allowance is also payable annually.

Location: Cardiff, Edinburgh or Belfast (Hybrid - minimum 2 days per week in office) or Remote (UK)

Benefits: Outstanding benefits including Civil Service Pension Scheme, flexible working, 28+ days holiday, and more.

About the Electoral Commission

The Electoral Commission is the UK's independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process.

As we enter a bold new chapter under our five-year Corporate Plan, we are increasing our workforce and transforming how we plan and deliver core services. This post plays a central role in that journey.

About the role

We are looking for organised, proactive and highly professional Executive Support Officers to provide executive support to Directors and the wider Senior Leadership Team

As part of our Corporate Support team, you will work alongside Directors and senior leaders at the heart of the organisation, helping them navigate competing priorities and make the best use of their time. You will be a trusted partner, coordinating activity, anticipating challenges and ensuring key commitments continue to move forward in a fast-paced environment. This is much more than diary management. You will develop a detailed understanding of organisational priorities, build relationships across the Commission and help senior leaders stay connected to the issues that matter most. Key responsibilities include:

• Acting as the primary contact for assigned Directors, coordinating meetings, travel, events and related support.
• Proactively managing complex diaries with competing priorities and changing commitments.
• Preparing agendas, briefing packs, correspondence and meeting documentation.
• Recording and tracking actions, ensuring commitments are completed and deadlines met.

About the team

The Corporate Support team provides professional executive and administrative support to the Commission's senior leaders, helping to ensure the organisation operates efficiently and effectively.

The team works at the heart of the organisation, supporting Directors, the Chief Executive and senior colleagues across a wide range of strategic and operational activities. We pride ourselves on being collaborative, responsive and solutions-focused, working together to deliver a high-quality service in a fast-paced and dynamic environment.

Joining Corporate Support offers a unique opportunity to gain insight into the Commission's priorities, work closely with senior decision-makers and develop relationships across every part of the organisation. It is an environment where professionalism, teamwork and continuous improvement are highly valued.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

How to apply

We are committed to fair and inclusive recruitment. To help reduce unconscious bias and ensure all applicants are assessed solely on their skills, knowledge and experience, we use an anonymous recruitment process.

When applying, please provide an anonymised CV which omits your protected characteristics and any personally identifiable information:

Do not include:

• Your name, address, phone number, email or other contact details
• Your date of birth or age
• Gender, ethnicity, nationality or other personal identifiers
• A photo of yourself
• Remove educational dates as these are a clear indication of your age
• There is no requirement to include your primary education details.

Do include:

• Your employment history including employers and dates of employment
• Explanation for gaps in your history
• Your duties, responsibilities and achievements

If your CV contains personal details (such as your name or contact information), we will be unable to consider your application. Please double-check your documents before submitting, including the file name you use to save and upload your CV.

Supporting disabled applicants

The Electoral Commission is proud to be a Level 2 Disability Confident Employer. As part of this commitment, we aim to prioritise interviews for disabled applicants who meet the essential criteria listed in the job description.

There may, however, be occasions where it is not practicable or appropriate to interview all disabled applicants who meet the essential criteria. For example, during periods of exceptionally high application volumes or seasonal recruitment activity, the Commission may need to limit the overall number of interviews offered to both disabled and non-disabled applicants.

If you have a disability and would like to be considered under this commitment, please indicate this when you apply. We also welcome requests for reasonable adjustments at any stage of the recruitment process or within the workplace.

Key dates

• Application deadline: 20th November (23:59)
• Interviews (1st stage): 7th December
• Interviews (2nd stage): Week commencing TBC
• Anticipated start date: 1st February

For applicants in devolved nations, interviews may be conducted virtually via Microsoft Teams.

Feedback will only be provided if you attend an interview or assessment.