DIO Vetting Administrator

Join the Defence Infrastructure Organisation (DIO) and contribute to the security of the Defence Estate. DIO supports Defence personnel to live, work, train, and deploy with a strong focus on sustainability. DIO forms part of the National Armaments Director Group within MOD and our projects range from delivering net zero carbon accommodations to maintaining runways for F35 fighter jets, making our work unique both in the UK and internationally.

The DIO Personnel Security Department manages over 6,000 vetting applications annually for contracted personnel. As a valued member of a small team, you will support the administration and management of these applications, as well as oversee the clearance lifecycle for around 30,000 personnel.

This position is advertised at 37 hours per week.

We are looking to recruit a driven and professional individual who will be responsible for quality assuring and sponsoring requests for security clearances for the DIO contractor community.

As such, you will engage with United Kingdom Security Vetting (UKSV) to raise requests, taking ownership of cases and supervising them through to completion. The successful candidate will also participate in production and dispatch of passes that are vital to enable access to certain MOD establishments.

You will coordinate your own workload, ensuring priority tasks are handled as such, ensuring all automated UKSV responses are logged and correctly actioned. You will maintain up to date vetting records, crafting resilience and strength within the team.

We aim for a high standard of work and look for team members with a keen eye for detail.

Whilst a certain amount of work will be able to be conducted from the home environment, you will also be encouraged to spend 60% of your working week in the office to ensure the optimum success and development of the Personnel Security Department. Full-time attendance to the office will be required until training is complete.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Please review the Success Profiles Framework carefully when preparing your application and for the interview.

At sift, candidates will be assessed against the following:

Candidates will be required to provide CV details to include job history and previous skills and experience.

Candidates will be required to provide a statement of suitability (500 Words).

if there is a high volume of applications, the first sift will be based on Personal Statement only to determine suitability.

At interview, candidates will be assessed against the following:

• Leadership
• Working Together
• Delivering at Pace
• Managing a Quality Service

At interview, you will be asked to provide examples demonstrating the behaviours outlined above. Where possible, please use the STAR method (Situation, Task, Action, Result) to structure your responses. Further information on using the STAR method can be found here (opens in new window)

Your skills and experience will be assessed against the specific Success Profile elements selected for this campaign, with each element scored accordingly. The successful candidate will be appointed on merit.

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.