Digital Portfolio Planner

Across government, effective portfolio planning is critical to ensuring that digital investments deliver maximum value. As organisations manage increasingly complex portfolios of change, the ability to plan and schedule effectively, coordinate resources and maintain a clear picture of delivery is essential. Ofgem plays a vital role in the UK’s energy system, protecting consumers and enabling a more secure, fair and sustainable energy future, and strong portfolio planning is central to ensuring that the needs, and expectations of the business are met in-line with agreed priorities.

Ofgem is on an ambitious transformation journey. To support this mission the Digital, Data and Security Services (DDSS) directorate, is delivering a wide-ranging portfolio of digital, data and AI initiatives. As demand continues to grow, ensuring that this portfolio is well-structured, achievable and aligned to strategic priorities is key to successful delivery.

As a Digital Portfolio Planner, you will have unique opportunity to help us effectively plan and deliver this important portfolio of work, ensuring that priorities, resources and schedules are aligned to maximise value and delivery strategic outcomes. You will work at the heart of portfolio decision-making, with the DDSS Lead Team, Portfolio Office, Digital Delivery, Demand, and Resource Teams to ensure projects are planned pragmatically. Your work will provide the transparency and coordination needed to help projects succeed and the insights to support senior management in making meaningful decisions.

This is a highly collaborative role, offering exposure across a broad range of digital initiatives and contact with a broad range of stakeholders. You will combine analytical skills with engagement skills to ensure that portfolio plans are dynamic, realistic and aligned with business priorities in a fast-paced environment.

You will be responsible for:

• Creating, publishing and maintaining the Digital Portfolio Plan ensuring it provides a clear, accurate and up-to-date view of in-flight and planned initiatives, key milestones, dependencies and alignment with the commitments of the Ofgem Digital Strategy.
• Owning, maintaining and continuously improving the Digital Portfolio Master, ensuring timely and high-quality portfolio data is available to support planning, prioritisation, reporting and decision-making.
• Ensuring change requests are appropriately assessed, governed and recorded through the Change Request Process and Master Change Log. Analysing the impact of proposed changes to scope, schedule, cost, delivery and interdependencies.
• Supporting effective Portfolio Governance, assisting with preparation for stage gate reviews, preparing portfolio information and helping facilitate the Change Board and the Portfolio Board meetings.
• Monitoring portfolio delivery performance, identifying risks, dependencies, scheduling conflicts and opportunities to improve planning, sequencing and delivery.
• Working closely with the Digital Portfolio Analyst, Digital Delivery Managers, Project Support Officers and Resource Management colleagues to support capacity planning and scheduling.
• Producing clear portfolio reporting and planning insights and visualisations, enabling stakeholders to understand delivery impacts, assess trade-offs and make informed decisions.
• Championing portfolio management and planning best practice, supporting continuous improvement of processes, tools, reporting and ways of working across the function.

We are looking for:

A proactive, organised and analytical professional who enjoys bringing structure, clarity and insight to complex delivery environments. You will be comfortable working with stakeholders at all levels, balancing competing priorities and using data to support effective planning and decision-making.

You may come from a PMO, project delivery or planning background, but you will demonstrate:

• Experience working within a Portfolio, Programme or Project Office environment, supporting the planning and delivery of digital or technology-enabled change.
• Experience developing and maintaining portfolio plans, integrated schedules, or multi-project roadmaps, including milestones, dependencies, and delivery constraints.
• Experience supporting portfolio governance, reporting and change control processes, with strong attention to detail and a focus on data quality and accuracy.
• Strong analytical and problem-solving skills, with the ability to interpret complex information, and translate data into meaningful insights and recommendations.
• Excellent communication and stakeholder management skills, with confidence to work collaboratively across delivery teams, business stakeholders and senior leaders.

Experience in government or regulated environments, together with knowledge of programme or project delivery frameworks such as MSP or PRINCE2, would be advantageous.

This is an opportunity to play a key role in ensuring that Ofgem’s digital transformation is effectively planned and delivered. You will help shape how the organisation manages its portfolio of change, priorities are met and delivery remains on track in a complex and evolving environment.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

When you press the ‘Apply now’ button, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.

You will then be asked to provide a 1250 word ‘personal statement’ evidencing how you meet the essential and desirable skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the criteria listed in the role profile. In the event of receiving a large number of applications, an initial sift may take place on just the lead criteria indicated in the essential criteria.

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by [https://www.cifas.org.uk/fpn].

At Ofgem, we expect our staff to carry out their roles with honesty, fairness and openness. They should follow the Civil Service code and be free from any influence or bias. We are committed to making sure interests are recognised, declared and managed appropriately so that we can fulfil our duties as an energy regulator. Our Conflicts of Interest policy outlines the types of interests Ofgem staff must declare before onboarding, and the rules they must follow throughout employment so that we can clearly demonstrate that our decisions are not influenced by private interests.

Feedback will only be provided if you attend an interview or assessment.