DBS Lead Business Analyst

Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence?

Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.

Vision - To be the best shared service centre in Government

Mission - Proudly delivering excellence in shared services, through customer centric solutions to enable Defence outcomes

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 28.97%. Where your role permits, we support a blended working approach alternatively known as hybrid working.

Come and join the DBS community today!

DBS has recently undertaken a review of its operational locations in the North West, and have consolidated all activities in Norcross, Blackpool. A further move, to the new Government Hub at Talbot Gateway in Blackpool, is scheduled to take place in 2027.

This role is advertised as 37 hours per week.

DBS is part of The National Armaments Directorate (NAD) Group which is at the heart of delivering and sustaining the UK’s defence capability. Bringing together organisations responsible for developing, procuring, supporting and modernising Defence equipment, infrastructure and services, the Directorate works closely with industry, international partners and academia to ensure the Armed Forces have the capabilities they need to deter threats, protect the nation and succeed on operations. NAD drives innovation, operational readiness and value for money while supporting economic growth and strengthening the UK’s defence industrial base.

Defence Business Services (DBS) - Strategy and Service Development (S&SD)

The Role

Business Analysts understand and analyse user and business needs. They ensure outcomes are aligned with service vision and business strategy by contributing to the link between current and future business models and delivering to the business architecture. They challenge constructively and act as a critical friend to achieve solutions that are fit for purpose. They facilitate collaboration and lead effective communication with all stakeholders to support design, build and delivery to meet the user needs.

Requirement Gathering – Co-ordinate requirement activities, their validation and sign-off ensuring that the needs of the key stakeholders are articulated determining the need and value of performing the activity based on the context

Process Modelling – Determine requirement for and develop, co-ordinate and agree sign-off of the ‘As-Is’ and To-Be’ business process work

Gap Analysis – Co-ordinate and lead on the evaluation of requirements against the present state (where we are) and the target state (where we want to be) and identify

opportunities to develop successful business requirements as well as cultivate stakeholder relationships needed to make the transition.

Impact Analysis – Lead on ensuring that the potential consequences of a change are correctly identified, that stakeholders have been identified and are part of the overall process and that benefits have been collated in response to the impact analysis.

Benefit Analysis – Co-ordinate and lead on ensuring that identified benefits analysis is developed and disseminated to project sponsors, senior managers and project

stakeholders where applicable.

Stakeholder Management & Engagement – Co-ordinate Stakeholder analysis and comms with project and Comms team and ensure that stakeholder management is an ongoing process.

Facilitation – Liaise with business owners, business architects business users change and technical teams to identify solutions.

System Analysis – Lead on the work of systems analysis to ensure business needs are translated into solutions against identified time lines, and work with technical leads to ensure business needs are translated into the technical solutions.

Assurance & Quality – Apply recognised methodologies; audit test and quality gates; review deliverables from team and releases.

Traceability – Manage the delivery of change against a fully auditable process.

Business Improvement – Lead on the work with Business Improvement teams on business readiness and the identification of BAU enhancements and their solutions to ensure that defined project benefits are delivered.

Business Solution Design – Co-ordinate change with policy and strategy to ensure business systems, workflows and processes contribute to target operating model.

Delivery Products Tools & Documentation – Co-ordinate development and application of: frameworks; application of methodologies; operating model/target operating model; functional specification; user cases; user stories; UAT plans and strategy; entry/exit and /or no/no go criteria; defect analysis; forms and templates; guidance; business case.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.

Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework to assist you in the demonstration of your skills and experience.

Your suitability for the role will be assessed using the Success Profile elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit.

Candidates will be required to provide CV details to include job history and previous skills and experience.

Personal Statement:

Candidates will be required to provide a statement of suitability (1000 Word Max)

At sift, candidates will be assessed against their CV and Statement of suitability and the following:

Behaviours:

• Changing and Improving
• Communicating and Influencing

At interview, candidates will be assessed against the following:

Behaviours:

• Leadership
• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing

Technical Skills:

Project Delivery - Business Analyst - Requirements Management - Level Expert - https://projectdelivery.gov.uk/pdcf/business-analyst-g7/#section-4

Project Delivery - Business Analyst - Solutions Development - Level Practitioner - https://projectdelivery.gov.uk/pdcf/business-analyst-g7/#section-4

Applications will be sifted on all Success Profile elements, but in the event of a high number of applications, the sift will be conducted on the following success profile elements:

Primary: Behaviour - Changing and Improving

Sift start date: Mid November

Interviews are currently taking place via the following method: MS Teams

Interview start date: Late November

In the rare case where individuals have exact matching scores, the order of merit will be determined based on the behaviour scores at interview in the following order:

1 - Behaviour - Leadership

2 - Behaviour - Changing and Improving

3 - Technical - Project Delivery - Business Analyst - Requirements Management

4 - Behaviour - Communicating and Influencing

5 - Behaviour - Making Effective Decisions

6 - Technical - Project Delivery - Business Analyst - Solutions Development

If candidate scores are still exact, the merit order will then be determined on the sift score in the following order:

1 - Career - Personal Statement

2 - Behaviour - Changing and Improving

3 - Behaviour - Communicating and Influencing

4 - Career - Previous Skills

5 - Career - Job History

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.