Army - Unit Administrator

The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.

Headquarters 2nd Medical Group, which falls under Headquarters Allied Rapid Reaction Corps (ARRC), is to force generate, prepare and command deployed hospital care and specialist clinical capability on worldwide commitments with Allies and partners. There are 9 Multi-Role Medical Regiments under its Command who provide and deliver Primary and Secondary Healthcare and recruit, retain, train, and generate specialist medical capability to support Operations overseas and in the UK, whilst maintaining inter-operability and innovations in War Development.

The Administrator role is based within 215 (Scottish) Multi-Role Medical Regiment. The Regimental Headquarters is located in Graham House, Ibrox, Glasgow, with Squadrons situated across Scotland. Working within the Regimental Headquarters, the Administrator plays a vital role in supporting the unit's military personnel.

This position is advertised at 37 hours per week.

Key Responsibilities

• Support military personnel through the administration of pay, personnel records and documentation, ensuring records are accurate and up to date.
• Maintain digital and paper-based personnel records, including personal data, medical documents and emergency contact information.
• Use military IT systems, electronic databases and paper-based filing systems to manage and maintain information.
• Provide advice and assistance to military personnel on HR and pay-related matters.
• Ensure attendance records are accurate and that personnel are paid correctly.
• Manage the onboarding and departure process for military personnel, ensuring all required documentation is completed and records updated.
• Support the management of electronic and paper documentation, including maintaining the unit intranet and electronic filing systems.
• Assist with the management of unit IT assets.
• Manage diaries and coordinate meetings, conferences and outward visits.
• Arrange access for, and welcome, visitors and contractors to the unit.
• Organise unit functions within allocated budgets, including acting as an electronic Purchasing Card (ePC) holder.
• Produce documents, briefing materials and presentations using Microsoft Office 365 applications, including Word, Excel and PowerPoint.
• Manage, action and file electronic correspondence, including shared mailbox accounts.
• Manage incoming and outgoing post.
• Arrange training and travel for unit personnel in line with policy and budget requirements.
• Act as an electronic Purchasing Card (ePC) holder for authorised low-value purchases.
• Support wider business requirements by undertaking additional duties as required to meet changing priorities.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At sift, you will be assessed against your CV and Personal Statement at the following:

Behaviours:

• Managing a Quality Service
• Seeing the Big Picture

Where a large number of applications are received, an initial sift may be conducted against the CV only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview, you will be assessed against the following:

Behaviours:

• Delivering at Pace
• Making Effective Decisions
• Managing a Quality Service
• Seeing the Big Picture

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held via MS Teams. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.