Army - Regimental Secretary

The Ministry of Defence, Civil Service workforce is diverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.

The Home Headquarters (HHQ) of the Royal Lancers (RL) is a British Army military unit based in Prince William of Gloucester Barracks, Grantham and is one of a number of military units based there. As a small headquarters it forms part of HQ Royal Armoured Corps (RAC) based in Bovington, Dorset and sits within the Arms and Services directorate of the Military Secretary Command. We provide support to our veteran community as well as the families of both our serving and veteran members. We maintain Regimental standards and identity for our community, ensuring through-life support to all.

This position is advertised at 37 hours per week.

We are seeking a Regimental Secretary to support the Royal Lancers (RL) Home Headquarters (HHQ) in delivering essential services to serving personnel, veterans, families and the wider regimental community. As a member of the senior leadership team, you will provide strategic oversight, coordination and leadership across a broad range of activities, working closely with both military and civilian stakeholders.

Key responsibilities

• Line Management of x4 Civil Servants.
• Provide leadership and oversight of the Royal Lancers Home Headquarters, ensuring effective delivery of services that support the regimental community.
• Coordinate and oversee communications, heritage, commemorative and ceremonial activities, helping to preserve and promote the Regiment's values and traditions.
• Lead the delivery of welfare, benevolence and resettlement support for serving personnel, veterans and their families.
• Manage the Regimental Charity, including budget management, financial oversight and ensuring compliance with Charity Commission regulations and governance requirements.
• Oversee the work of a small team, providing direction, support and coordination to ensure services are delivered effectively.
• Build and maintain strong relationships with serving personnel, veterans, families, trustees, volunteers and other key stakeholders.
• Act as the principal point of contact with a range of civilian and military organisations, fostering effective collaboration and partnership working.
• Support the development and delivery of initiatives and events that enhance engagement across the regimental community.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Candidates will be required to provide a Personal Statement. (250 words)

At sift, you will be assessed against the following criteria, listed in priority order:

• CV
• Personal Statement
• BehavioursLeadership
• Making Effective Decisions
• Communicating & Influencing

Where a large number of applications are received, an initial sift may be conducted against the CV only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview, you will be assessed against the following criteria, listed in priority order:

• Experience - you will be asked experience-based question(s) at interview
• BehavioursLeadership
• Making Effective Decisions
• Communicating & Influencing

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held via Teams. We endeavour to keep to these time frames, but these are subject to change around business needs.

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.