Army Administrative Officer

This is an exciting opportunity for an organised and dynamic person to join a busy Army Reserve Unit; to play a crucial role in supporting trained Royal Yeomanry Service personnel based at B Sqn, Dudley as they prepare for operations.

You will be working with a mixed workforce of Regular and Reserve Soldiers as well as civil servants. The organisation provides a friendly and supportive family atmosphere for all who work here.

This exciting and fulfilling opportunity supporting the operational readiness of Royal Yeomanry soldiers ready to mobilise in operations, at home and around the world. Providing administrative support to all Sqn personnel whilst ensuring efficient management of records, communications, and documentation.

This position is advertised at 37 hours per week.

As the Admin Officer, your work will be integral to the day- to-day management of administrative support to Royal Yeomanry Officers and Soldiers.

Main Responsibilities will include:

• Manage and update personnel records.
• Administer the pay and personnel details using MOD systems.
• Assist in the annual cycle of audits; external and internal inspections.
• Responsible for raising security clearance (SC) requests.
• Maintenance of all filing systems including receipt, dispatch, and distribution of mail.
• Provide the full range of first line efficient administrative support to all Sqn personnel.
• Process and manage the inputting of all Reserve Forces Attendance Pay System and allowances ensuring all attendance are processed in a timely fashion
• Update Monthly Management Checks and run reports weekly, monthly, quarterly as per Regiment Battle Rhythm.
• Maintaining and controlling all users of DEFNET as the Authorised Demander. Ensure all electronic files are stored and distributed in accordance with policy.
• The continued monitoring of all Sqn personnel, including non-attenders, medical queries and Individual Training Requirements failures and processing arrival/discharges and attestation process as appropriate.
• Provide safe working environment within your area of responsibilities and work-station/desk/office in line with current SHE policy.

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At the application stage, you will be assessed against the following criteria, listed in priority order:

• Behaviour - Managing a Quality Service
• Your CV
• Personal Statement - of no more than 250 words detailing how you meet the essential skills criteria

Where a large number of applications are received, an initial sift may be conducted against the Managing a Quality Service only. The remaining evidence submitted at the application stage will be assessed only if you are successful at this initial sift.

At interview stage, you will be assessed against the following criteria, listed in priority order:

• Behaviour - Making Effective Decisions
• Behaviour - Working Together

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

Further information:

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.